Proposed changes, review decisions, assignment and acknowledgment.
Landscaping change order software for a clearer approval handoff
A request for two more plants can affect the estimate, nursery order, crew plan, and customer promise. Anvil keeps the original request and job context connected while your team reviews the scope change and decides what should happen next.
CHANGE ORDERS / THE WORKFLOW
A request becomes a reviewed change.
Keep a new planting request separate from the scope the customer already approved.
01 / 04Record the request
ILLUSTRATIVE PROCESSPREPARING CONTEXT
STEP 01 · Office or crew
Record the request
Capture the requested change with its property and source context.
RECORD AT THIS HANDOFFChange proposal
Internal approval does not replace customer authorization for changed price or scope.
Agree approval roles, commercial documents and notification channels before use.
Read the complete workflow
- Record the request
Capture the requested change with its property and source context.
- Check the impact
Review price, plants, crew timing and equipment dependencies.
- Record the decision
Approve or reject the internal change and record required customer authorization.
- Update the field handoff
Assign the approved work and confirm the crew has acknowledged it.
Explore the service details, connections and setup
A reviewed change reaches every affected handoff.
Keep the decision with the job, material requirement, and people responsible for acting on it.
01
See the complete Anvil system Project management
Preserve the scope and job context
02Landscape purchasing
Review the revised quantity
03Crew scheduling
Confirm the field instruction
PLAN THE WORKFLOW
Keep each handoff connected to the work
Capture the request before changing the plan
Keep the customer message, relevant property, job reference, and requested revision together. Distinguish what the customer asked for from what your team has approved. Preserve the original scope so someone reviewing the job later can understand what changed and why.
Review price, materials, and timing
Prepare the revised estimate in your estimating tool. Review the affected plant quantities, supplier orders, reserved equipment, crew plan, and customer commitments. Assign responsibility for unresolved items. A material substitution or delayed delivery may require a decision before the office can confirm the revised work.
Hand off the approved decision
Record the decision and carry the agreed scope reference into the operational handoff. Confirm who updates purchasing, who informs the crew, and who handles the customer conversation. Signed documents and invoice changes remain in the agreed provider workflow; a request in the job record is not itself approval to perform extra work.
Bring the process you use today
Illustrative scope change: a customer asks for two additional azaleas after the original planting plan was approved. The office keeps that message with the job, prepares a revised proposal in its estimating tool, and checks plant availability. People review the price and schedule before the nursery pickup and crew plan are changed. The example demonstrates the approval handoff, not a native pricing or signature feature.
Review connections and setup requirementsWhat to bring to your walkthrough
- An original proposal and one real scope change
- The customer request and approval reference
- Who may approve scope, price, and purchasing changes
- The teams that need to acknowledge revised instructions
Use a redacted example. Review the records, roles, approvals, and required connections before agreeing on implementation.
BEFORE YOU START
Landscaping change orders questions
Does Anvil calculate or sign landscaping change orders?
This page covers the operational record and approval handoff. Pricing calculations, formal documents, and signatures stay with the tools and process you select. Confirm the supported connection before assuming a document or signature action is available.
What is the difference between a change request and an approved change?
A request records what someone wants to change. Approval records the decision to proceed under the agreed scope, price, and timing. Your company defines who can approve and how that decision is documented. Keep the two states distinct before ordering materials or promising work.
Can a material delay affect the same workflow?
Yes, a delayed or substituted material can require review of purchasing, scheduling, and customer commitments. Bring a redacted example so we can examine the affected records and define what needs a person’s approval.
What should we review before enabling change-order workflows?
Review who can request and approve changes, where the source request is stored, which estimating and billing tools are involved, and how crews receive the final decision. Test the handoff on a sample job before using it for customer commitments.
Plan your next step with Anvil
Tell us about your company and the work you want to improve. Answer a few questions so we can prepare a useful call.
Book a CallLandscaping project management
Connect landscaping project scope, property notes, crews, materials and changes in Anvil. Walk through your job handoff from approval to completion.
Landscaping maintenance
Keep landscape maintenance visits, service checklists, property notes and customer follow-up connected in Anvil. Plan your recurring-work handoff.
Connected operations guide
Follow the source request through the office, nursery, and crew handoff.